Author Archives: Randy Hollowell

January 27 Project Update

Going forward a lot will be behind-the-scenes effort in preparation for our final phase – the Registration and Accounts Receivable go-live in late April 2023.

As always, let us know if you have any questions about the new functionality and training available for Banner 9 Self Service.

2023 Banner 9 Self Service page access audit numbers module totals:

  • Employee: 24,418
  • Finance: 5,252
  • General: 12,881
  • Student Financial aid: 15,236

2022 Banner 9 Self Service page access audit numbers module totals (Apr 18 – Dec 31):

  • Employee: 86,662
  • Finance: 15,459
  • General: 49,191
  • Student Financial aid: 138,097

January 20 Project Update

Our intended go-live of January 17 for Registration has been moved to April 26, 2023, due to the impact of production issues encountered at the end of the last term.

As always, let us know if you have any questions about the new functionality and training available for Banner 9 Self Service.

  • 2023 Banner 9 Self Service page access audit numbers module totals:
  • Employee: 18,906
  • Finance: 4,025
  • General: 8,886
  • Student Financial aid: 11,3802022
  • Banner 9 Self Service page access audit numbers module totals (Apr 18 – Dec 31):
  • Employee: 86,662
  • Finance: 15,459
  • General: 49,191
  • Student Financial aid: 138,097

January 13 Project Update

Finance will be sending out a communication about the availability of Banner 9 Self Service functionality along with documentation/training on the new features.

Our intended go-live for Registration on Jan. 17 has been moved to April 2023 due to the impact of production issues encountered at the end of last term.

As always, let us know if you have any questions about the new functionality and training available for Banner 9 Self Service.

2023 Banner 9 Self Service page access audit numbers module totals:

  • Employee: 14,321
  • Finance: 2,758
  • General: 5,837
  • Student Financial aid: 6,959

2022 Banner 9 Self Service page access audit numbers module totals (Apr 18 – Dec 31):

  • Employee: 86,662
  • Finance: 15,459
  • General: 49,191
  • Student Financial aid: 138,097

January 6 Project Update

Happy New Year!

Effort Reporting work continues. We have implemented in our development environment updates to a finance table that the vendor recommended. Once the test grants are set up, we can rerun the extract and assess the outcome.

BDM/JV – this was the final remaining piece of Finance functionality, and after two lengthy Zoom sessions this week with Ellucian Support I am happy to report it is working in production! In addition, the how-to videos are now all available in MiamiLearn.

Student, Registration, and Accounts Receivable – due to end-of-term processing and a defect in the vendor software, attention was diverted away from implementing these Banner 9 Self Service functions. Our testing and implementation work should resume next week.

As always, let us know if you have any questions about the new functionality and training available for Banner 9 Self Service.

2022 Banner 9 Self Service page access audit numbers module totals:

  • Employee: 86,662
  • Finance: 15,459
  • General: 49,191
  • Student Financial aid: 138,0972023

Self Service page access audit numbers module totals:

  • Employee: 9,035
  • Finance: 0
  • General: 3,143
  • Student Financial aid: 3,717

December 23 Project Update

Happy holidays everyone! Miami is closed from 12/24/22 – 1/2/23 for the holiday break, after which we will jump back into the final portions of the project. Those aspects are:

  • Effort Reporting
  • BDM/JV
  • Student Registration
  • Student Accounts Receivable
  • ePromise
  • New Hire Benefits in early 2023
  • Benefits Open Enrollment for Fall 2023

Much of the functionality in Banner 9 Self Service is clear to utilize, however, some of the teams have also created short training videos to clarify areas that might prompt questions. Please go to MiamiLearn to discover available training for Banner 9 Self Service. Continue to follow the blog for specific dates and information on each of these converted activities in Banner 9 Self Service.

As always, let us know if you have any questions about the new functionality and training available for Banner 9 Self Service.

Banner 9 Self Service page access audit numbers module totals:

  • Employee: 84,068
  • Finance: 14,532
  • General: 47,253
  • Student Financial aid: 135,972

Self Service Selected SSB9 page access audit numbers:

  • /EmployeeSelfService/ssb/hrDashboard: 54,601                    
  • /EmployeeSelfService/ssb/laborRedistribution: 1,346
  • /BannerGeneralSsb/ssb/general: 29,933
  • /BannerGeneralSsb/ssb/personalInformation: 9,649
  • /StudentSelfService/ssb/financialAid: 109,217

December 19 Project Update

The holiday break is just around the corner… It is interesting to realize just how far the Banner 9 Self Service project has accomplished! And, yet, the new year will introduce even more functionality. We look forward to introducing:

  • Fee Waiver
  • Effort Reporting
  • Salary Planner
  • BDM/JV
  • Student Registration
  • Student Accounts Receivable
  • New Hire Benefits in early 2023
  • Benefits Open Enrollment for Fall 2023
  • ePromise

Much of the functionality in Banner 9 Self Service is clear to utilize, however, some of the teams have also created short training videos to clarify areas that might prompt questions. Please go to MiamiLearn  to discover available training for Banner 9 Self Service.

Continue to follow the blog for specific dates and information on each of these converted activities in Banner 9 Self Service. As always, let us know if you have any questions about the new functionality and training available for Banner 9 Self Service.

Banner 9 Self Service page access audit numbers module totals:

  • Employee: 79,627
  • Finance: 13,667
  • General: 45,405
  • Student Financial aid: 134,095

Self Service Selected SSB9 page access audit numbers:

  • /EmployeeSelfService/ssb/hrDashboard: 52,002                    
  • /EmployeeSelfService/ssb/laborRedistribution: 1,321
  • /BannerGeneralSsb/ssb/general: 28,850
  • /BannerGeneralSsb/ssb/personalInformation: 9,289
  • /StudentSelfService/ssb/financialAid: 107,759

Inadvertent Direct Deposit update message sent to Miami employees

Every December and June we copy production data into our TEST and DEVL environments. This past weekend was our first such copy since implementing the new Banner 9 Self Service baseline functionality to email notify people when their Payroll or Accounts Payable direct deposit info is changed.

After copying production data into DEVL and TEST, for security purposes, we put fake routing and account numbers in place of all the actual direct deposit info.

The refresh itself did NOT trigger the emails. The act of putting in fake routing and account numbers caused the sending of tens of thousands of emails notifying people that their direct deposit info was changed. It was only changed in our DEVL environment.

Before running that same data scramble script in TEST, IT Services was able to disable the table triggers in TEST to prevent sending a second email to all of the same people. We have also updated the refresh documentation noting this issue and the need to disable those triggers in DEVL and TEST.

The refresh did wipe out the email content differences in DEVL and TEST that would have clearly indicated which environment the email came from prior to Banner 9 Self Service. Miami had a piece of custom code in BannerWeb that notified people when their Direct Deposit info was changed through the BannerWeb page.

It is important to note that NO production data was changed.

December 9 Project Update

Hard to believe that we are a few short weeks to the holidays! Time really seems to fly. We continue to move more functionality into Banner 9 Self Service. Over the past  few weeks, the following have been implemented into Banner 9 Self Service:

  • W4 reporting
  • Work address updates
  • Leave Reporting – including training on Miami Learn

Functionality that will become available in the new year:

  • Fee Waiver
  • Effort Reporting
  • Salary Planner
  • BDM/JV
  • Student Registration
  • Student Accounts Receivable
  • New Hire Benefits
  • Benefits Open Enrollment for Fall 2023
  • ePromise

Much of the functionality in Banner 9 Self Service is clear to utilize, however, some of the teams have also created short training videos to clarify areas that might prompt questions. Please go to Miami Learn to discover available training for Banner 9 Self Service.

Continue to follow the blog for specific dates and information on each of these converted activities in Banner 9 Self Service. As always, please let us know if you have any questions about the new functionality and training available for Banner 9 Self Service.

Banner 9 Self Service page access audit numbers module totals:

  • Employee: 72,080
  • Finance: 12,636 
  • General: 41,038
  • Student Financial aid: 131,353

Selected Banner 9 Self Service page access audit numbers:

  • /EmployeeSelfService/ssb/hrDashboard: 47,113                      
  • /EmployeeSelfService/ssb/laborRedistribution: 1,252
  • /BannerGeneralSsb/ssb/general: 26,545
  • /BannerGeneralSsb/ssb/personalInformation: 8,613
  • /StudentSelfService/ssb/financialAid: 105,571

November 28 Project Update

Welcome back from the Thanksgiving holiday. We hope that you had a relaxing and enjoyable one. Last week was short, yet progress continues as we march forward toward the end of the year.

We have engaged a consultant to assist with deploying Banner 9 Self Service Benefits for New Hires and Open Enrollment, which we expect to have available by the end of March 2023.

Salary Planner will be made available in Banner 9 Self Service in the early part of 2023.

We welcome any questions or comments you may have on the various functions that will be available within Banner 9 Self Service.

Much appreciation to the entire project team and the university community for supporting our efforts. We’ve done a lot and still have more to go – but it is gratifying to recognize how far we’ve come.

November 21 Project Update

Almost Thanksgiving… and we are grateful.

What was done this week:
As of November 16, these BannerWeb pages are upgraded and replaced with Banner 9 Self Service:

Employee Services Online menu

  • Leave Reporting
  • Leave Balances

Pay Information submenu

  • Deduction History
  • Pay Stub
  • Earnings History

Benefit and Deduction Information submenu

  • Medical and Dental Benefits
  • Flexible Spending Accounts
  • Other Benefits and Deductions
  • Retirement Plans
  • Miscellaneous Employee Data

Direct Deposit – with training videos and associated job aids being made available. There is direct access from MiamiOH.edu/DirectDeposit.

The good news is that accessing these new pages will not change much for you. They will still be accessed from the main BannerWeb menu the same way they always have.
We are in the process of developing some training materials that we hope will help ease the transition. These materials offer guidance for a variety of learning styles via short instructional graphics, detailed step-by-step instructions, and how-to videos. All of the guides we are developing have the purpose of answering most “how-to” questions.
There are additional modules that are currently available in Banner 9 Self Service as well. These include the following (with a link to the actual tool):

One of the other nice features of Banner 9 Self Service is that it supports preferred names, which is a change from the previous version. This means when you are logged in, you will see your preferred name shown at the top of the screens.

We welcome any questions or comments you may have on the various functions that will be available within Banner 9 Self Service.

Much appreciation to the entire project team and the University community for supporting our efforts. We’ve done a lot and still have more to go – but it is gratifying to recognize how far we’ve come.

Have a wonderful Thanksgiving holiday – enjoy your family and friends, be safe, and have fun!

Banner 9 Self Service page access audit numbers module totals:

  • Employee: 52,429
  • Finance: 10,307 
  • General: 34,745
  • Student Financial Aid: 125,614

Banner 9 Self Service selected page access audit numbers:

  • /EmployeeSelfService/ssb/hrDashboard: 35,196                      
  • /EmployeeSelfService/ssb/laborRedistribution: 1,073                             
  • /BannerGeneralSsb/ssb/general: 22,653
  • /BannerGeneralSsb/ssb/personalInformation: 7,297
  • /StudentSelfService/ssb/financialAid: 101,021