For instrumentation to be included on the list, it must:
- Be unique in its mission. No duplication of instrument function on campus.
- Have a purchase price greater than $50,000.
- Be purchased via joint interdepartmental purchase or grant. / Or must be purchased via a grant, contract, or start-up funds and PI agrees to interdepartmental use.
- Additions from current university inventory must show at least 10% interdepartmental usage and have no current maintenance problems.
Departmental Responsibility for Instruments on the List
- Possess or purchase paper copies of the service manual for the instrument, including all schematics and full parts lists.
- Possess or purchase all service/alignment tools needed to maintain the instrument.
- Maintain an instrument log to track usage (both intradepartmental and interdepartmental). [Log book cannot be kept on a computer, must be separate and permanent hard copy (i.e. notebook, lab book, etc).]
- Agrees to pay for the training of IL personnel, if deemed necessary by the Director of the IL to support the instrument.
- Is responsible for the cost of repair of the instrument (parts or parts & labor, if an outside vendor is needed), if failure is due to misuse.
- Is responsible for repair/replacement of computers, peripherals, etc.
- Is responsible for all upgrades (software & hardware).
PI’s Rights and Responsibilities
- Agrees to allow & encourage interdepartmental use of instruments.
- Agrees to supervise interdepartmental use and to document all instrument use in a logbook. [See above for log book requirements.]
Instrumentation Laboratory’s Rights and Responsibilities
- Equipment on IL’s Equipment List will be IL’s top priority for repair.
- Agrees to pay for maintenance (parts and labor, if needed), other than consumables (which will be defined and agreed upon by the Director of the IL and the PI).
- Agrees to pay for travel and expenses for IL personnel when undergoing training on instruments.
Auditing and other Misc. info
- Usage of instruments on the Equipment List will be audited every two years by IL personnel.
- Usage logged during the manufacturer’s warranty period will determine eligibility for inclusion for recently purchased equipment. Must have a minimum of 10% interdepartmental usage.
- For the instrument to stay on the IL’s Equipment List, it must have a minimum of 10% interdepartmental use (runs/samples) during each auditing period.
- If the instrument fails an audit, IL will allow a one-year probationary period (to allow instrument usage to meet criteria or for the department to prepare to take over maintenance costs).
Procedure for inclusion on IL Equipment List
- Make sure the instrument meets the criteria. If not sure, consult with the Director of the IL.
- Download and complete the application form.
- Print, get appropriate signatures, and submit to the Director of the IL for approval. Approval could require interaction with IL, to answer questions concerning the application.
The Director of the IL makes the final decision on all applications.