The email below was sent to on-campus residents today as a reminder of the importance of the fire suppression sprinkler head in their room.

Dear Resident,

Welcome to the start of Fall Semester at Miami! This is just a friendly reminder regarding the fire suppression sprinkler heads located in your room. Please remember that these sprinkler heads are for your safety by extinguishing a fire should one occur. These heads are under significant water pressure and are capable of discharging hundreds of gallons of water per minute. Therefore, please do your part to ensure that nothing obstructs or prevents the sprinkler head from operating properly should an emergency occur. Specifically, this includes not using the sprinkler head as a “hook” on which to string holiday lights, hangers, clothing, hats or any other item.

Please be aware that setting off the sprinkler head due to a person’s inappropriate use or horseplay may result in university discipline in addition to being held financially responsible for associated repairs, damages and flood water clean-up.

Thank you for your understanding and cooperation. If you have any questions or concerns, please don’t hesitate to contact your residence hall director.

Best,

Campus Services Center
CampusServicesCenter@MiamiOH.edu

The email below was sent to all first year students regarding the mandatory online fire safety training they are required to complete.


Dear Student,

You have been assigned to complete Miami University’s Residence Hall Fire Safety Program, if you have not done so already. Completion of this program is required for all First-Year students.

This program takes place within Miami’s Learning Management System called Canvas, which you use for your other Miami classes.

WHAT IS CANVAS?

Canvas is an easy-to-use, cloud-based learning management system (LMS) that connects all the digital tools and resources professors use in one simple place. It integrates seamlessly with hundreds of apps, empowering professors and students with countless tools to make teaching and learning easier.

HOW DO I ACCESS CANVAS AND THE FIRE SAFETY PROGRAM?

Visit http://miamioh.edu/canvas to log in and to get instructions on how to use Canvas.

On the left side of the screen you should see a large, red login button. Clicking that button will take you to a login page, where you will use your Miami Unique ID and Password to get into the system.

On the Canvas landing page, click the Courses tab at the top of the screen and choose Fire Safety Training. If you have any questions or issues while taking the training, email webmaster@miamioh.edu for assistance.

If you have trouble logging into Canvas, visit IT Help for assistance.

If you believe this email does not apply to you please email the Office of Residence Life (abowitrn@miamioh.edu) or call 513-529-4000.


Thanks,

Robert Abowitz
Associate Director, Office of Residence Life

The email below was sent to all on-campus residents from the Office of Residence Life regarding the roommate agreement and room inspection records they should complete prior to September 8, 2023.



Dear Resident,

As you are moving into your room, I want to draw your attention to two very important on-line forms. You can get to both items by logging into your online housing account (www.miamioh.edu/housingcontract). Click on the links at the top of the page after you log in.


ROOMMATE AGREEMENT:

You and your roommate(s) need to view the Roommate Agreement and talk with each other about each question.
After discussion/review of responses, one roommate submits your responses after which the other roommate “Agrees” to the responses. If one roommate makes changes to the responses, the other roommate will have to “Agree” again.
Resident Directors will review your responses to ensure that you have taken the Roommate Agreement seriously. Taking this process seriously now will help you avoid roommate conflicts later.
You should complete and agree upon your Roommate Agreement no later than Friday, September 8.


ROOM INSPECTION:

You and your roommate(s) need to complete your Room Inspection. This is for you to report any damaged or missing items in your room or campus apartment.
You will be charged for any damage in your room or apartment after move-out.
If you do not complete your Room Inspection by Friday, September 8, we will assume there was no damage when you moved in and all items were present and accounted for.

If you have any questions about either of these two items, please ask your RA or Resident Director.


Welcome to campus,

Rob Abowitz
Office of Residence Life

Welcome new students! Take a few moments to check out our 2023 Orientation Resource Guide. This is a great resource full of details about Campus Services and living on campus.

Important move-out information shared with all on-campus residents.


As we approach the end of the academic year we would like for you to have some important information to ensure that the year ends well for our community, you can avoid unnecessary charges, and you can plan for a smooth move-out.

Quiet Hours: 24-hour quiet hours begin at 7:00 pm on Friday, May 5, 2023 and continue through hall closing. There will be no exceptions to quiet hours. Noise from your room should not be audible from the hallway.

Closing: Residence Halls and Heritage Commons apartments close on Friday, May 12, 2023 at 7:00 pm.

Move-out: All students must let us know when they plan to depart by submitting the MyPlansForDeparture form. This information is being collected so staff can plan for closing. When you are ready to move out, you must go to the checkout station located within your hall so a staff member can check you out of your room. There will be someone at the station on Wed-Fri, May 10-12 from 11am-8pm. At other times, find your RA or the RA on Duty. You must check out with an RA or RD before you leave.

Extended Stay Requests: If you need to stay after halls close at 7pm on Friday May 12, you must submit a request with a valid reason by submitting the form in your housing portal. Requests to stay late are not automatically approved. Students who request to stay beyond closing prior to midnight on Wednesday of finals will not be charged for Friday and will pay their cohort daily rate for days after that. Students who sign up after midnight on Wednesday of finals will be charged $55 including for Friday night.



To avoid move-out charges, you should do the following:

*Remove all of your belongings from your room. (You will be charged for the removal of any of your personal belongings or trash)
*Empty, unplug, defrost and clean out your refrigerator
*All furniture, bed safety rails left on the bed mattress, waste can, and recycling basket are present and visible.
*Open dresser and desk drawers.
*Sweep your room (brooms will be available throughout the hall). Place swept dust and debris in the trash. Do not sweep it into the hallway.
*Remove all tape and adhesive putty from the walls along with any posters, LED lights, mirrors and dry erase boards. Avoid damage charges!
*Emerson, Tappan, and McKee residents – ensure your bed frame is right-site up to avoid the $50 charge to reset the frame.
*Remove personal items from the outside of your door.
*Remove all mail from your mailbox.
*Notify the staff member checking you out of any damage or missing items.
*Check out with a staff member.


NOTE: RAs conduct an initial inspection of the room with you when you check out. Final room inspections and decisions about damages and charges are conducted by the Resident Director AFTER closing.


Trash: Please take your trash directly to the dumpster. (Ogden/Elliott/Stoddard residents – follow the instructions for your specific locations.) Do not pile trash in your corridor or in the bathroom. Place all of your trash in plastic bags. Physical Facilities provides trash bags in your trash/receiving room. Tie each bag before you place it in the dumpster to keep litter from spreading. Also, please take carpets to the large dumpsters outside of our hall. Please avoid throwing liquids in the trash.

ShareFest: If you have items in good condition that you no longer want or need, please donate them to ShareFest. Items such as shoes, clothing, unopened non-perishable food, cleaning supplies, microwaves, furniture, lamps, shelving, and personal care items are accepted. Not accepted: pillows, foam mats, broken items, opened food, or perishable food. For a complete list of acceptable donations go to www.sharefestoxford.com. Look for the designated ShareFest drop-off location in your building.

Parking: Please do not park on the grass around your building.

Bicycles: Remember to take your bicycle home. Beginning on May 16, MUPD and Physical Facilities will be removing any bicycles from the outdoor racks on campus and in the residence hall bike rooms. Any abandoned bicycles will become the property of Miami University. If you want to store your bicycle on campus, in covered storage, over the summer, you may do so for a small fee at MUPD in the Ditmer Parking Lot.

Mail and Packages: During the summer months, University Mail Services will forward first-class USPS mail arriving on campus for students currently living in residence halls. Unless you direct us otherwise, mail will be forwarded to your mailing address listed in Banner. Please log into Banner Web, click on Personal Information, and verify your Permanent Mailing address. If this address is correct, you do not need to do anything.

If you do not want your mail forwarded to the address listed in Banner Web and you want to change the mailing address, please email packagecenter@miamioh.edu or stop by the Student Package Center in the Shriver Center PLEASE NOTE: changing your summer mailing address with the Student Package Center is for summer forwarding purposes only and does not affect your Miami Banner Web information.

It is very important that students graduating, leaving the University, or who will be living off-campus next fall notify all correspondents of their new address, as the University will no longer forward mail for these students after August 15, 2023. Mail received after this date for students not living on campus in the fall will be returned to sender.

Please stop by the Student Package Center before leaving campus and pick up any packages there that are yours. Any items that have not been picked up by Friday, May 12, 2023, will be returned to sender.

Beginning May 15, 2023, packages received from the US Postal Service will be forwarded along with all other first-class US mail. However, certain shipping companies, such as Federal Express, UPS and DHL, charge additional fees for forwarding packages. For this reason, packages delivered by these carriers will be refused by University Mail Services. You will need to make arrangements for forwarding directly with the shipping company to receive your package. If you have questions concerning this information, please contact the Student Package Center at 529-9221 or email packagecenter@miamioh.edu .



If you have any questions about this information, please reach out to an ORL staff member. We are all looking forward to a smooth end of the year. Good luck on finals!



Residence Life

This reminder email is being sent to ALL Incoming First Year Students about your housing application. Be sure to review your current selections on the Application Summary page of your housing application before the May 2 LLC preference and roommate request deadline. This is an important final step to make sure your selections are correct.

Residential Community (LLC): The last date to select (or change) your Community preferences is May 2. Incoming students are assigned to housing based on Living Learning Communities. If you have a mutual roommate request please check with your roommate to verify that your community preferences match and are in the same order. If your LLC preferences do not match you may not be assigned together.

Roommate (Optional): If you would like to request a specific roommate, this is your chance to do so. The last date to request a roommate is May 2, so it’s important that you confirm your roommate group in the housing portal prior to the deadline. We like to remind incoming students that each year only about half of our new students request a specific roommate, while the other half allows for roommate matching to occur based on mutual community preferences!

If you have questions, be sure to check out the Admitted Student Section of our website for answers to our most common questions! Please remember that Miami has a two-year residency requirement.
If you do not plan to attend Miami for Fall 2023, please contact the Office of Admission at admission@miamioh.edu in order to let them know your plans have changed.

Welcome Home,
Miami University Campus Services Center
www.miamioh.edu/Housing

The email below was sent to all rising second year students required to live on campus next year about the room selection process that opened today they will be participating in.

Dear Student,

This is a friendly reminder that the 2023-2024 Room Selection process for rising second year students is now beginning. This is the process for you to choose your university housing for next year. New this year we have a helpful tutorial video for the room selection process. Watch the tutorial video to see what the process will look like!

There are three important things to know:

Step 1: Start your application. To begin your process, you will start an online application, which you can do now. Login to the Online Housing System and click the link for “Register for Housing.” This is your chance to begin searching for roommate(s) if applicable. If you have specific roommates you’d like to live with, you must set up a roommate group PRIOR to room selection. Requesting a roommate after the room selection process begins adds additional steps to the process and may result in losing your desired room.
NOTE: your application will remain listed as incomplete until you select a room on room selection day.

Step 2: Lottery Timeslot Email. On April 14 you will receive your randomly assigned room selection lottery time by email. This will tell you the specific day and time you will be able to start selecting your room during the week of April 17.

Step 3: Room Selection. Beginning at your specified lottery time (or anytime after), you will return to your online housing account to select a room for next year. If you set-up a roommate group, you would be able to assign your roommate(s) at the same time as well.

Be sure to visit our website to read more important room selection details and timelines!

At Miami University we highly value the residential experience, and as a reminder, second-year Miami students are required to live on campus. Please keep this in mind as we are not able to release students from their housing requirement as a result of signing an off-campus lease. Please visit the “Guidelines and Contracts” section of our website to learn more about our Two-Year Requirement, and other procedures.

Sincerely,



Campus Services Center

Miami University

www.miamioh.edu/Housing

The email below was sent to all rising second year students regarding the residency requirement and the upcoming room selection process they will be participating in.


This is the time of year when some students begin asking questions about housing for next school year. As you begin to plan ahead, we want to let you know that the 2023-2024 Room Selection for current first year students will take place later this semester. This will be your chance to select a room for next year. We’ll be sending more detailed information about room selection to you by email in the coming weeks. You can always check out our Room Selection website for the most up to date information.

If you would like to see more information about any particular facility, we suggest going to two sources.  You can find a video tour of the common areas of every residence hall on the Office of Residence Life Instagram account.  And you can find photos of almost every individual room on campus on the Miami Parent & Family Programs Pinterest page.

As a reminder, Miami has a two-year on-campus residency requirement, and all first and second year students are required to live on campus through the spring semester of their second academic year of enrollment. If you would like more information regarding the requirement, please review the Guidelines and Contracts section of our website (www.miamioh.edu/Housing).



Sincerely,

Miami University Campus Services Center

The email below was sent to all on-campus residents at the start of spring semester.


Welcome to the start of Spring Semester at Miami!  This is just a friendly reminder regarding the fire suppression sprinkler heads located in your room.  Please remember that these sprinkler heads are for your safety by extinguishing a fire should one occur.  These heads are under significant water pressure and are capable of discharging hundreds of gallons of water per minute.  Therefore, please do your part to ensure that nothing obstructs or prevents the sprinkler head from operating properly should an emergency occur.  Specifically, this includes not using the sprinkler head as a “hook” on which to string holiday lights, hangers, clothing, hats or any other item.

Please be aware that setting off the sprinkler head due to a person’s inappropriate use or horseplay may result in university discipline in addition to being held financially responsible for associated repairs, damages and flood water clean-up.

Thank you for your understanding and cooperation.  If you have any questions or concerns, please don’t hesitate to contact your residence hall director.

Best,

Campus Services Center
CampusServicesCenter@MiamiOH.edu

The following message was sent to all students living in the residence halls by email.

Residence Halls officially close for Winter Break at 7:00pm on Friday December 9, please make plans to leave your room no later than this time. If you have a need to stay in your room during break, you must sign up online and pay a daily fee. To sign up for break housing, please login to the housing portal (www.miamioh.edu/housingcontract) to request Winter Break and/or Winter Term Housing. You will need to review the provisions and indicate which dates you plan to stay in your room. 

Because your normal semester room rate does not include break periods, an additional nightly charge applies. The nightly charge is determined based on your Tuition Promise cohortand is added to your Bursar bill.  The nightly rate for Friday, December 9 will be waived for students who sign up early. In order to have the Friday night charge waived, you must submit your request before Wednesday December 7 at 11:59pm. 

Did you know that heating temperatures are lowered in unoccupied rooms to help conserve energy during the break period? It’s important that you let us know if you plan to stay in your room so that we can ensure your heat is at the proper level. If you don’t let us know, or you come back unexpectedly, you may find your room cooler than you would like, and it may take up to two days to return to the normal level.

Please note! Only students registered for winter term courses, or students with extenuating circumstances, will be permitted to request housing December 31 through January 1. Students not taking classes are not permitted to live in the residence halls on these days without extenuating circumstances that require you to remain on campus.

Spring Semester Move-In/Return to Campus

Residence halls will reopen on Sunday, January 22 at 9:00am.If you have a need to arrive prior to opening, we do allow students to request to arrive on Saturday. If you have this need, you must submit a request online (www.miamioh.edu/housingcontract), and will be charged your daily cohort rate. Students are not permitted to return to campus prior to Saturday, January 21, 2023 without a specific documented need. Students who have travel reasons to arrive early before Spring Semester hall opening should make arrangements to stay off-campus with a friend or make hotel reservations. Students who access their room without approval will be billed the unapproved rate of $55/day.

There will be limited meal service provided during break periods and the University will be closed most of the time. Armstrong Student Center will have limited hours during breaks. King Library usually has some limited hours during the breaks. Visit the Armstrong Student Center and library website for more details.

Please let us know if you have any questions.

Campus Services Center | 34 Nellie Craig Walker Hall

CampusServicesCenter@MiamiOH.edu