Important move-out information shared with all on-campus residents.
As we approach the end of the academic year we would like for you to have some important information to ensure that the year ends well for our community, you can avoid unnecessary charges, and you can plan for a smooth move-out.
Quiet Hours: 24-hour quiet hours begin at 7:00 pm on Friday, May 5, 2023 and continue through hall closing. There will be no exceptions to quiet hours. Noise from your room should not be audible from the hallway.
Closing: Residence Halls and Heritage Commons apartments close on Friday, May 12, 2023 at 7:00 pm.
Move-out: All students must let us know when they plan to depart by submitting the MyPlansForDeparture form. This information is being collected so staff can plan for closing. When you are ready to move out, you must go to the checkout station located within your hall so a staff member can check you out of your room. There will be someone at the station on Wed-Fri, May 10-12 from 11am-8pm. At other times, find your RA or the RA on Duty. You must check out with an RA or RD before you leave.
Extended Stay Requests: If you need to stay after halls close at 7pm on Friday May 12, you must submit a request with a valid reason by submitting the form in your housing portal. Requests to stay late are not automatically approved. Students who request to stay beyond closing prior to midnight on Wednesday of finals will not be charged for Friday and will pay their cohort daily rate for days after that. Students who sign up after midnight on Wednesday of finals will be charged $55 including for Friday night.
To avoid move-out charges, you should do the following:
*Remove all of your belongings from your room. (You will be charged for the removal of any of your personal belongings or trash)
*Empty, unplug, defrost and clean out your refrigerator
*All furniture, bed safety rails left on the bed mattress, waste can, and recycling basket are present and visible.
*Open dresser and desk drawers.
*Sweep your room (brooms will be available throughout the hall). Place swept dust and debris in the trash. Do not sweep it into the hallway.
*Remove all tape and adhesive putty from the walls along with any posters, LED lights, mirrors and dry erase boards. Avoid damage charges!
*Emerson, Tappan, and McKee residents – ensure your bed frame is right-site up to avoid the $50 charge to reset the frame.
*Remove personal items from the outside of your door.
*Remove all mail from your mailbox.
*Notify the staff member checking you out of any damage or missing items.
*Check out with a staff member.
NOTE: RAs conduct an initial inspection of the room with you when you check out. Final room inspections and decisions about damages and charges are conducted by the Resident Director AFTER closing.
Trash: Please take your trash directly to the dumpster. (Ogden/Elliott/Stoddard residents – follow the instructions for your specific locations.) Do not pile trash in your corridor or in the bathroom. Place all of your trash in plastic bags. Physical Facilities provides trash bags in your trash/receiving room. Tie each bag before you place it in the dumpster to keep litter from spreading. Also, please take carpets to the large dumpsters outside of our hall. Please avoid throwing liquids in the trash.
ShareFest: If you have items in good condition that you no longer want or need, please donate them to ShareFest. Items such as shoes, clothing, unopened non-perishable food, cleaning supplies, microwaves, furniture, lamps, shelving, and personal care items are accepted. Not accepted: pillows, foam mats, broken items, opened food, or perishable food. For a complete list of acceptable donations go to www.sharefestoxford.com. Look for the designated ShareFest drop-off location in your building.
Parking: Please do not park on the grass around your building.
Bicycles: Remember to take your bicycle home. Beginning on May 16, MUPD and Physical Facilities will be removing any bicycles from the outdoor racks on campus and in the residence hall bike rooms. Any abandoned bicycles will become the property of Miami University. If you want to store your bicycle on campus, in covered storage, over the summer, you may do so for a small fee at MUPD in the Ditmer Parking Lot.
Mail and Packages: During the summer months, University Mail Services will forward first-class USPS mail arriving on campus for students currently living in residence halls. Unless you direct us otherwise, mail will be forwarded to your mailing address listed in Banner. Please log into Banner Web, click on Personal Information, and verify your Permanent Mailing address. If this address is correct, you do not need to do anything.
If you do not want your mail forwarded to the address listed in Banner Web and you want to change the mailing address, please email email@example.com or stop by the Student Package Center in the Shriver Center PLEASE NOTE: changing your summer mailing address with the Student Package Center is for summer forwarding purposes only and does not affect your Miami Banner Web information.
It is very important that students graduating, leaving the University, or who will be living off-campus next fall notify all correspondents of their new address, as the University will no longer forward mail for these students after August 15, 2023. Mail received after this date for students not living on campus in the fall will be returned to sender.
Please stop by the Student Package Center before leaving campus and pick up any packages there that are yours. Any items that have not been picked up by Friday, May 12, 2023, will be returned to sender.
Beginning May 15, 2023, packages received from the US Postal Service will be forwarded along with all other first-class US mail. However, certain shipping companies, such as Federal Express, UPS and DHL, charge additional fees for forwarding packages. For this reason, packages delivered by these carriers will be refused by University Mail Services. You will need to make arrangements for forwarding directly with the shipping company to receive your package. If you have questions concerning this information, please contact the Student Package Center at 529-9221 or email firstname.lastname@example.org .
If you have any questions about this information, please reach out to an ORL staff member. We are all looking forward to a smooth end of the year. Good luck on finals!